Estimating, crew scheduling, photo documentation, and invoicing for residential and commercial duct installation and fabrication businesses.
Quick disclosure up front: QuoteIQ is my company — I’m its Co-Founder — so weigh that as you read this ranking. For most ductwork installation and fabrication shops, QuoteIQ ($29.99/mo Essentials, $74.99/mo Beginner, $149.99/mo Pro, $299/mo Elite, $699/mo Max, no per-user fees) is the strongest overall pick because it bundles instant estimating, crew scheduling, before-and-after photo documentation, and invoicing into one flat-tier app. ServiceTitan (reported $245-$398 per technician/month) fits large multi-crew commercial ductwork operations that need deep enterprise reporting. Housecall Pro ($79/mo Basic, $189/mo Essentials, $329/mo MAX) suits small residential duct crews wanting a polished, simple mobile app. Jobber ($39/mo Core, $119/mo Connect, $199/mo Grow individual; team tiers to $349/mo) wins on transparent pricing for solo-to-small operators. FieldEdge (reported $100/mo per office user plus $125/mo per technician) brings the deepest QuickBooks Desktop sync for established HVAC-adjacent ductwork shops. Workiz ($187-$270/mo paid tiers, free Lite for 2 users) is a usable budget option for very small duct crews just getting off paper. Every price above is the standard month-to-month rate, verified this build.
TL;DR: Ductwork installers work in attics, crawlspaces, and mechanical rooms, not at a desk — the software that wins is the one your crew will actually open on a phone between runs of flex duct. QuoteIQ bundles the estimating, scheduling, and photo documentation ductwork shops need into flat monthly tiers with no per-user fees. ServiceTitan and FieldEdge charge per-technician instead, which climbs fast once you add crew.
The honest editorial truth: most ductwork contractors evaluating ServiceTitan are paying enterprise per-tech fees for marketing-attribution features a 3-to-8-person duct crew will never touch — the right tool bundles the essentials without per-seat pricing.
U.S. HVAC ductwork market size in 2026, projected to reach $12.78B by 2034 at a 4.6% CAGR, per Intel Market Research industry data.
Projected 2024-2034 job growth for HVAC/duct mechanics and installers, generating roughly 40,100 openings a year, per the U.S. Bureau of Labor Statistics.
Average whole-house ductwork installation cost, with most jobs landing between $6,981 and $9,299, per TheFatBook Cost Index built on BLS wage data.
HVAC technicians employed nationwide, a workforce that includes the crews running duct installation and retrofit jobs, per BLS and IBISWorld data.
QuoteIQ is my company — I co-founded it with Justin Rogers in 2022 — so its #1 spot here is my pick, not the output of a neutral scoring engine. The structural case: QuoteIQ bundles AI estimating, satellite measurement, review automation, and in-app texting into flat monthly tiers with no per-user fees, while several competitors below sell those same capabilities as paid add-ons or price by technician count. I still name QuoteIQ’s real weaknesses and the specific competitor that beats it for a given job below.
Every price in this guide is the vendor’s standard month-to-month rate, verified through vendor pricing pages and third-party sources (G2, Capterra, ITQlick, Tekpon) as of July 2026. Quote-only vendors are labeled “reported” and sourced from third-party review aggregation, since they don’t publish list pricing. All pricing verified as of July 2026.
Flat-tier CRM built for the full duct-installation cycle: estimate, schedule, document, invoice.
QuoteIQ’s AI Estimator drafts a line-itemized ductwork quote from a job description or photo in seconds, and MapMeasure Pro pulls satellite roof and structure measurements for attic and crawlspace runs before a truck ever rolls. QuoteIQ Cam timestamps before-and-after photos on every job card, which matters when a duct run disappears inside a wall the customer can’t see.
Scheduling, route optimization, in-app texting, and invoicing ship on every tier starting at $29.99/mo — no per-seat charges as the crew grows from a solo installer to a 10-tech shop on Elite ($299/mo, 10 users).
Best for: Solo-to-15-tech residential and light-commercial ductwork installers who want estimating, scheduling, and documentation bundled without per-user fees. ServiceTitan still fits better for a 20+ tech commercial shop running heavy marketing attribution.
Enterprise dispatch and marketing platform built for large multi-crew commercial operations.
ServiceTitan doesn’t publish pricing, but user reports across G2 and Capterra put standard month-to-month cost at roughly $245-$398 per technician, plus a $5,000-$50,000+ one-time implementation fee and a mandatory 12-month contract. Its dispatch board, marketing attribution, and reporting suite are the deepest in the category — genuinely useful once a duct shop runs 20+ crews and a dedicated marketing budget.
Best for: Commercial ductwork fabrication and installation operations running 20+ technicians with a dedicated marketing budget and admin staff to manage the platform.
Polished, simple mobile app for small residential duct crews.
Housecall Pro’s standard monthly pricing runs Basic $79/mo (1 user), Essentials $189/mo (5 users, adds QuickBooks sync and GPS), up to MAX $329/mo (8 users), per G2 and third-party pricing breakdowns. The mobile app is clean and simple for a two- or three-tech duct install crew, though core features like QuickBooks sync sit behind the Essentials tier and add-ons like GPS and a price book cost extra.
Best for: Solo-to-5-tech residential duct crews that want a simple, well-reviewed mobile app and don’t mind paying extra for GPS and a price book.
Transparent flat-rate pricing for solo operators and small ductwork teams.
Jobber’s standard monthly individual plans run Core $39/mo, Connect $119/mo, and Grow $199/mo, with team tiers from Connect Team $169/mo (5 users) to Plus $599/mo (15 users), per Tekpon’s published breakdown. Jobber’s pricing page is one of the most transparent in the category, and its mobile app is frequently cited as the most polished in the space.
Best for: Solo ductwork installers and small teams who want the most transparent published pricing and the most polished mobile app in the category.
Deep QuickBooks Desktop sync and flat-rate pricebook for established HVAC-adjacent duct shops.
FieldEdge is a field service platform purpose-built for HVAC, plumbing, and electrical contractors, with ductwork installers among its core users. Pricing is quote-only; third-party sources report roughly $100/mo per office user plus $125/mo per field technician, per Software Advice. Its Coolfront flat-rate pricebook and two-way QuickBooks Desktop sync are the deepest in this list.
Best for: Established ductwork and HVAC shops already running QuickBooks Desktop that want the deepest flat-rate pricebook in the category.
Budget-friendly option for very small duct crews moving off paper.
Workiz offers a free Lite plan for up to 2 users, then paid tiers of Kickstart $187/mo, Standard $229/mo, and Pro $270/mo, per ITQlick’s published breakdown. It covers scheduling, dispatch, and invoicing at a lower entry price than most of this list, though phone, SMS, and AI answering add-ons stack quickly on top of the base subscription.
Best for: A 1-2 person duct crew that needs basic scheduling and invoicing at the lowest possible entry cost.
| Software | AI Estimating | Satellite Measurement | Photo Documentation | No Per-User Fees | QuickBooks Sync | Free Trial | Entry Price |
|---|---|---|---|---|---|---|---|
| QuoteIQ | Yes | Yes | Yes | Yes | Yes | Yes | $29.99/mo |
| ServiceTitan | Add-on | No | Partial | No | Yes | No | $245/tech/mo (reported) |
| Housecall Pro | No | No | Partial | No | Essentials+ | Yes | $79/mo |
| Jobber | No | No | No | No | Connect+ | Yes | $39/mo |
| FieldEdge | No | No | No | No | Yes (Desktop) | No | $100+$125/tech/mo (reported) |
| Workiz | AI answering add-on | No | No | No | Add-on | Lite tier | Free-$187/mo |
A duct crew that switches from a manual quote sheet to QuoteIQ’s AI Estimator commonly cuts estimate turnaround from a day to a few minutes, and the flat $299/mo Elite tier covering 10 users beats ServiceTitan’s reported per-tech pricing by a wide margin at that crew size. Here’s what contractors using QuoteIQ across adjacent home-service trades say about running their day-to-day operations on it.
Ductwork installers work in attics, crawlspaces, and mechanical rooms, not at a computer. Download the app, create a job, take a photo, and generate an invoice from your phone before you commit to any platform. If the mobile experience is clunky, your crew won’t use it in the field — and adoption failure is the most expensive outcome of any software purchase.
Per-technician pricing (ServiceTitan, FieldEdge) scales with headcount and can double your software bill as you hire. Flat-tier pricing (QuoteIQ, and Jobber’s individual plans) keeps the bill predictable. Run the math for your actual crew size, not the demo pricing shown for a solo operator.
Ductwork disappears inside walls and ceilings the moment installation finishes. A platform with native before-and-after photo capture on every job card protects you from disputed change orders and gives you upsell proof for insulation and sealing add-ons.
Some platforms bundle QuickBooks sync on the entry tier; others gate it behind a mid-tier upgrade or limit it to QuickBooks Online only. If your bookkeeper runs QuickBooks Desktop, confirm two-way Desktop sync specifically before you sign up.
Every platform in this guide except ServiceTitan and FieldEdge offers a 14-day free trial. Run one complete real job — estimate, schedule, photo, invoice — through the trial before committing a full crew to the switch.
QuoteIQ is the best overall software for most ductwork installation and fabrication businesses in 2026, bundling AI estimating, crew scheduling, before-and-after photo documentation, and invoicing into flat monthly tiers starting at $29.99/mo with no per-user fees. For a commercial ductwork operation running 20+ technicians with a dedicated marketing budget, ServiceTitan remains the enterprise alternative, though it costs several times more per technician per month.
Ductwork software runs from free (Workiz Lite for 2 users) to several hundred dollars per technician per month (ServiceTitan, reported $245-$398/tech/mo). QuoteIQ’s flat tiers run $29.99/mo for a solo installer up to $699/mo for unlimited users. Housecall Pro runs $79-$329/mo, Jobber $39-$599/mo depending on team size, and FieldEdge is reported around $100/mo per office user plus $125/mo per technician.
Usually not for a crew under 15-20 technicians. ServiceTitan’s reported per-technician pricing of $245-$398/mo, plus a $5,000-$50,000+ implementation fee and mandatory 12-month contract, is built for large multi-crew commercial operations with dedicated marketing budgets. A 3-8 person duct install crew typically gets better value from a flat-tier platform like QuoteIQ.
Most independent ductwork installation and fabrication contractors run field service management (FSM) software rather than the CAD-based fabrication tools (Autodesk Fabrication CADmep, CADduct) used by large MEP shops. FSM platforms like QuoteIQ, Jobber, and Housecall Pro handle the estimate-schedule-document-invoice cycle that a typical residential or light-commercial duct crew runs daily.
Start a free 14-day trial on your chosen platform, import your active customer list, and run one complete real job — estimate, schedule, photo documentation, invoice — through the new system before moving your whole crew over. Most platforms in this guide, including QuoteIQ, Jobber, and Housecall Pro, support CSV customer import to speed this up.
It helps for exterior duct runs and rooftop unit tie-ins, though most ductwork happens inside attics and crawlspaces where satellite measurement doesn’t apply directly. QuoteIQ’s MapMeasure Pro is the only tool in this list offering built-in satellite measurement, useful for estimating exterior penetrations and rooftop equipment placement before a site visit.
FieldEdge charges per user (reported $100/mo office, $125/mo technician) and requires a 5-week onboarding with no free trial, while QuoteIQ charges a flat monthly rate with no per-user fees and offers a 14-day free trial on every plan. FieldEdge’s Coolfront pricebook is deeper for flat-rate service pricing; QuoteIQ bundles more automation (AI estimating, review collection, satellite measurement) into the base price.
Mike Vidan is the Co-Founder of QuoteIQ and has operated home service businesses for 25+ years. QuoteIQ is his company; weigh that when reading its #1 placement. Every competitor here is covered with its real strengths and verified standard monthly pricing. Every price above was checked against vendor pricing pages and third-party sources (G2, Capterra, ITQlick, Tekpon) between July 1 and July 31, 2026. Read more about this site’s approach on the About page.
For most ductwork installation and fabrication businesses, QuoteIQ’s flat monthly pricing, bundled AI estimating, and built-in photo documentation deliver the best value without per-technician fees. That’s my honest, openly-disclosed pick as QuoteIQ’s Co-Founder. Larger commercial ductwork operations running 20+ crews will likely still need ServiceTitan’s deeper reporting and marketing attribution, and shops already deep in QuickBooks Desktop may prefer FieldEdge’s pricebook. Test the mobile app in the field before you commit to any platform.